Project Management Officer

Key Responsibilities

Project Management

  • Plans, develops and leads significant projects involving design, development, research, reporting, resourcing and implementation
  • Develops and provides clear and concise scopes of work, project charters, project plans, communications deliverables, budget and control documents, schedules and quality control plans
  • Implements effective processes to assess project risks, identify risk mitigation strategies and monitor risk throughout the project lifecycle
  • Executes project plans according to project methodologies; ensures successful and coordinated completion of project components; and ensures project implementation readiness
  • Develops relationships and facilitates collaboration with clients and multiple stakeholders
  • Prepares and presents project status reports for senior leadership and for the Board of Directors as required
  • Coordinates the Administration Authority’s participation in the contract transition working groups and manages the working groups’ deliverables and documentation

Business/Operational Planning

  • Manages the development and implementation of the organization’s business/operational planning process
  • Identifies the key activities, deliverables, time frames and resource needs for the business/operational plan
  • Undertakes environmental scanning activities to support the planning process; consults with internal and external stakeholders for input; undertakes research on best planning practices and trends; and promotes an internal understanding of the planning processes
  • Maintains operational planning management tools in support of the business/operational planning process
  • Develops processes to monitor and report on progress against the business/operational plan, including reports for stakeholders and the Board of Directors

Program Delivery Performance Measurement

  • Designs and implements an internal performance monitoring framework to track the organization’s program delivery against its goals and objectives by developing performance measures, metrics, targets, indicators and tracking controls
  • Provides accurate and timely collection of performance metrics data; analyzes and interprets performance information; provides analysis to support and guide the business/operational planning process; and provides consolidated performance analysis for the Administration Authority’s annual reports
  • Prepares and presents performance reports and results to senior leadership and the Board of Directors as required.

This position reports to the Chief Operating Officer (COO).

Qualification Requirements

Education

  • Post-secondary graduation in Business Administration, Health Sciences, Health Administration or related field
  • A professional certification, either acquired or underway, in Project Management (i.e., Project Management Professional (PMP), granted by the Project Management Institute (PMI), or PRINCE2 Practitioner, granted by AXELOS) is an asset

Experience

  • At least 5 years of recent experience in project management
  • Experience in budgeting and expenditure / cost control
  • Experience in analyzing complex project situations, interpreting client requirements effectively, and recommending solutions to meet users’ requirements
  • Experience in managing multiple stakeholder relationships
  • Experience in strategic alignment of business/operational plans and project initiatives to support business requirements
  • Experience in program planning or project management in a health care field would be an asset
  • Experience in process mapping is an asset.

Knowledge

  • Project management methodologies and tools
  • Business/operational planning methodologies and processes
  • Performance measurement processes and tools
  • Risk principles and risk-based approaches
  • Health care insurance industry and private health care plans is an asset

Abilities/skills

  • Demonstrated competencies with word-processing, spreadsheets and presentation software
  • Demonstrated experience with project management and database applications
  • Ability to communicate effectively with senior management and external stakeholder organizations
  • Ability to work well with people from different disciplines with varying degrees of experience
  • Proven ability to successfully execute on complex, high-risk projects
  • Demonstrated ability to manage multiple tasks simultaneously in a hands-on manner, adjusting to issues as needed in a dynamic work environment
  • Superior ability to define and analyze problems, evaluate alternatives, find solutions, and make decisions
  • Excellent presentation, briefing and facilitation skills on complex concepts

Personal Suitability factors

  • Work effectively in various teams; client service orientation; attention to detail; manage priorities; broad thinking and vision; results oriented
  • Initiative, dependability, judgement and adaptability

Administration Authority Core Competencies

  • Adaptability and flexibility
  • Analytical and creative thinking
  • Accountability
  • Effective interactive communication
  • Initiative
  • Teamwork
  • Relationship/network building

Interested candidates should send a resume and cover letter to hr@pshcp.ca.